Covid-19 Health & Safety protocol for in-person instruction

[Update available PENDING new guidance from local and national authorities regarding COVID-19 safety regulations]

To be updated in September 2021

Please read and agree to the Covid-19 Health & Safety protocol for in-person instruction

Covid-19 Protocol Agreement


All singers will be dropped off at the end of Somerset Pl. in front of the entrance to the amphitheater. Parents will not exit their vehicle, or join the students in the park.

Due to the frequent changes of the local and federal regulations regarding COVID-19 safety protocols, we’ll structure our cohorts and teaching schedule around 3 week intervals. We are permitted to have a maximum of 14 children in a cohort with two adult supervisors. There will be no admittance of new students within the cohort during the 3 week interval. If we register new participants they would join the existing cohort only at the beginning of a new 3 week interval, or a new cohort if the first one has reached capacity.

The starting cohort will be rehearsing in the amphitheater area, maintaining a minimum of 6 ft distance, all children facing forward. If we create a second cohort, it will rehearse in a different part of the park.

During our time at John Hinkel we’ll have access to a portable toilet with a hand washing station that will be strictly dedicated to us.
The bathroom and hand washing station will be thoroughly disinfected before the beginning of the class, as well as after each use. Only one child will be allowed to use the restroom at a time, and there will be no congregation around the restroom area. Our student assistant or nurse practitioner will supervise children to ensure all rules are followed.

Upon their arrival at the park, all students will undergo a wellness check by our Nurse practitioner or other trained staff:
Temperature check
Answer to basic screening questions
Visual check
Making sure the mask is present and properly covering both nose and mouth. A second mask will be provided in case the first one is not tight enough.

Class Schedules – Fall 2020

Families & students can choose between these options:

Option 1: Kairos THRIVE (Zoom) – Tuesdays, 4:30-5:30 PM, with an optional half hour for individual or small group coaching until 6:00 PM.

Option 2. Kairos LIVE (In person) – Thursdays, 4:30-6:00 PM (Location TBA & with medical staff dedicated to following safety protocol).

Option 3. Kairos THRIVE & LIVE – Participate on BOTH days.

Kairos STRIVE – As an added benefit, we offer Nature Retreats to all enrolled choristers. These monthly outdoor gatherings, Sundays, 2:00-5:00 PM, will include socially-distant musical skill-building, theater games,and nature walks. 

Kairos programming this year culminates in a celebration concert & theater production with all participants and offered to the world virtually on December 20, 2020. [Please watch for more info coming your way soon, with registration links & dates to follow.]


All placement auditions and interviews will be offered remotely. Auditionees will be instructed to submit videos, or schedule virtual interviews via video conferencing.

Structure of Classes

Kairos will resume in-person instruction following the recommended health and safety protocols developed by the county of Alameda, as well as the recommendations of the American Choral Directors Association COVID-19 Response Committee

On-Site Screening

All people entering Epworth will need to answer basic screening questions, and have a visual and temperature check. Staff and/or our medical consultant will monitor students throughout the class for signs of illness.

Weather permitting, we will meet on the porch and steps of Epworth UMC. 

  • The groups will not include more than 12 children in one area at any given time.
  • Singers will be spaced at 13 ft distance and in such a way that they never face each other. 
  • Each singer will have individual copies of music; there will be no sharing of materials. 
  • No music storage will be available for student use.
  • Children will need to sanitize hands before entering church premises. 

Access to Premises

  • If classes take place inside the Epworth church or other locations, students will enter the building from a dedicated entrance. Other family members are expected to remain outside. 
  • Singers will only be allowed to access the Kairos dedicated rehearsal space and the bathroom allocated to our group. There will be no access to the rest of the building. 
  • Bathrooms can only be accessed by one student at a time. Staff will disinfect / sanitize bathrooms after each use (door knob, sink, toilet)
  • The group will rehearse in 30 minute intervals followed by a break. The space will be ventilated during that break or breaks will be outdoors.. 
  • We’ll be using portable air filtration units adequate for the space we rehearse in.
  • There will be no snacks allowed for the duration of the rehearsal. 
  • Students will drink water during the break, outside, while maintaining a minimum of 6 ft of social distance. 
  • There will be no storage space available for the students, so please keep your belongings to a minimum.
  • There will be no congregating in common areas for backpack pickup and dropoff. 

Social Distancing

Six Feet of Distance at All Times. Approximately thirteen feet or more distance when singing. All people on campus are to stay at least six feet away from others — the distance respiratory droplets from a cough or sneeze are thought to travel. When singing, children will be given places to stand/sit which are 13 feet apart, not facing each other.

Face Coverings 

All adults and children ages 2 and older are required to wear cloth face coverings while on Epworth UMC property. This includes all staff, faculty, students, and families inside or outside of Epworth building, during drop-off and pick-up times. Students and families are encouraged to bring their own reusable masks. In addition, disposable masks will be provided by Kairos, to ensure proper fitting.

Masks should:  

  • Cover your nose and mouth  
  • Not have an exhalation valve  
  • Not be an N95 mask 
  • Face shields are not permitted (they do not prevent the spread of aerosol)

Arriving for classes

Parents will drop-off students at the Sanctuary entrance (Hopkins and Napa). 

Singers will be screened by our medical consultant or by student staff. 

If class is inside the church, students will enter only when class starts.
Parents are not allowed on premises unless cleared by staff & following the same medical protocol. We ask that drop off and pick up be done outdoors and at a distance.

Departing Campus

Students must depart the church directly after the class is dismissed. 

Parents must pick up students promptly. Parents waiting to pick up students should remain outdoors, at an appropriate social distance from one another, ideally in cars.

Limited Sharing

Personal Belongings

Staff, and students are expected to keep their personal belongings close at hand. There will be no storage space available. 

Instructional Materials

Students are required to bring their own instructional materials. Supplies may include printed sheet music, music stands, pencils, and pencil sharpeners, pens, paper, etc. Kairos will plan classes in such a way as to minimize the need for shared materials. When sharing is necessary, students may be asked to clean and disinfect items after their use.

Food and Snacks

During social distancing periods, there will be no snacks offered by choir staff during classes. Students will be given opportunities to drink water outside during breaks, and while maintaining 6 feet distance. If snacks are needed during the meeting periods, families must provide them for students. All other food items such as those needed for students who need frequent nourishment will need to be discussed with choir staff so that ample space for eating unmasked will be worked into the schedule.


Hand washing 

All faculty, staff, and students are required to wash hands frequently with soap and water, scrubbing for at least 20 seconds. Handwashing breaks are built into the instructional schedule. Hands should also be washed before and after eating, drinking, break times, and after touching your face or using the restroom. Hand sanitizers will be readily available. Students and faculty are required to sanitize their hands before entering the premises, and again upon exiting. 

Avoid Touching the Face

CDC guidance recommends that people avoid touching their face to prevent the spread of infections. Recognizing that this is difficult and requires conscious effort, adults should remind children when they notice face touching. 

Coughs and Sneezes Kairos asks that all members of the community observe the recommended protocol for covering coughs and sneezes, by covering them with the insides of elbows, upper arms, or tissues. Hand washing is required after coughing or sneezing. 

Refrain from Physical Contact

Sadly, hugging, handshakes, or any greeting/expression that requires physical contact will not be permitted; choir members will have reminders if needed. 

Checking for Signs and Symptoms Self-Screening

All Kairos staff, students and families are required to self-screen for COVID-19 symptoms. In case any symptoms are observed for you, your child or someone in the household, DO NOT COME TO CLASS. Instructions for self-screening are listed in Appendix C.

If any students, staff or faculty from either division, or anyone in their household, is experiencing symptoms of COVID-19, they must:

Report any symptoms to Kairos (see Reporting Symptoms below).

Stay home and seek medical guidance (see When Someone Gets Sick, below).

Reporting Symptoms and/or Exposure

If a student is exhibiting symptoms of COVID-19, staff will notify the parent or guardian and ask them to bring the student home. Likewise, staff members exhibiting symptoms will be asked to return home.

All staff, students, and parents/guardians are required to self-report any COVID-19 symptoms, known exposures, or travel within your household. See the list of symptoms below. Do not wait for a confirmed case to report symptoms. Kairos will follow-up about any reported symptoms and establish the conditions for returning to in-person classes. Confirmed cases of COVID-19 must be reported immediately.

Kairos will track and document incidents of possible exposure and notify local health officials, staff, and families immediately of any positive case of COVID-19  as required under FERPA and state law related to privacy of educational records, while maintaining confidentiality,


The symptoms of COVID-19 are similar in children and adults. However, children with confirmed COVID19 have generally presented with milder symptoms.

Common symptoms include:

  • Fever
  • Cough/sneezing
  • Sore throat
  • Fast or shallow breathing
  • Chills
  • Muscle pain or fatigue
  • Headache
  • A new loss of taste or smell

Possible symptoms that tend to present more in children include:

  • Cold-like symptoms, including runny nose or congestion
  • Belly pain
  • Vomiting or diarrhea
  • A rash
  • Swelling of the hands or feet
  • Joint pain
  • Dizziness

Returning from Travel

Kairos requires that all staff members, students, parents and visitors observe CDC guidelines when returning from travel. Those guidelines may include self-quarantine at home and monitoring of symptoms for a period of time, depending on the travel destination and the group of people traveling.

CDC guidelines can be found here:

Domestic travel

International travel

Disinfection, Ventilation


Staff will disinfect all frequently touched surfaces before class as well as regularly throughout the class . This includes bathroom surfaces, door knobs, light switches, etc.

We will limit sharing any materials. Families are encouraged to bring their own music (previously provided). Before and after classes, all surfaces that students and singers can come in contact with will be disinfected, including banisters, pew seats, door knobs, piano and other surfaces.


Classes will be offered outside when possible. For indoor rehearsal space, Kairos will make an effort to maximize the ventilation in each space, using portable air filtration units. 


Restrooms will be disinfected after each use. 

In addition, any person who uses a restroom is expected to use the disinfectant wipes provided to wipe all surfaces touched: toilets and toilet handles, sinks, faucets, paper towel dispensers, and door handles.

When Someone Gets Sick

Kairos takes seriously ensuring the health of our staff and students. We encourage sick persons to remain home until well. We also have systems in place to respond to illnesses that take place on site.

 Staying Home

Students and staff members who exhibit symptoms of COVID-19 are expected to stay home. If a student or staff member has a new cough or other symptom, they should not come to class even if they have no fever. It is not uncommon for people with COVID-19 to have a cough without fever, especially early in the course of COVID-19.

Isolating Symptomatic Individuals during class

If a person displays or reports symptoms of COVID-19 while on campus, they are isolated until they leave Epworth church. Children are kept under adult supervision until they leave in the care of a responsible adult. Close off areas used by any sick person and not use them until they have been cleaned. Wait up to 24 hours or as long as possible before cleaning or disinfecting to allow respiratory droplets to settle before cleaning and disinfecting. If a member of the staff becomes sick at any time, they will isolate outside, away from anyone until they are able to leave. 

Following-up with Symptomatic Individuals

If a sick person exhibits COVID-19 symptoms, Kairos follows up within 24 hours and remains in regular contact until diagnosis is denied or confirmed.

Notifying Concerned Parties of Confirmed COVID-19 Cases

If the sick person is confirmed positive for COVID-19, Kairos consults with local health officials and activates notification procedures to inform concerned parties.

Assessing Need for Closure

Depending on the circumstances, a confirmed case of COVID-19 onsite may trigger full or partial closure of our in-person classes.  Likewise, new CDC guidelines may also indicate changes in the “in-person” meeting structure.

Communication with Families

Prior to the start of the year and as frequently as needed, we host Zoom meetings with all families participating in the in-person classes in order to present the guidelines and procedures for Covid-19 prevention. It is expected that families will support our efforts by talking to their children about simple, yet effective prevention tips, such as covering coughs and sneezes with a tissue or sleeve (not hands), wearing face coverings when around others, and washing hands frequently.

Social & Emotional Support for Children & Families

These are unique and challenging times. We will get through this!!! Kairos Choir staff members are prepared to support the emotional needs of children during this time providing tools for dealing with stress and fear through powerful tools found in the arts. Additionally, each session will focus on how to find and to utilize one’s creative power for survival and individual growth as well as to contribute to positive changes within our community.